1 Start

2 Company profile

3 ~40 audit

4 Lean tools

5 Blueprint

AILEAN OS™

Generate Your Lean + AI Transformation Blueprint

A personalized implementation guide for your company: a ~40-question diagnosis, 8-waste mapping, a process map, Lean & AI tool recommendations, a 365-day action plan, and an ROI financial model — in one consulting-grade report.

How it works — 4 steps:

1. Company profile — a few fields about your business (2 min)

2. Audit — ~40 questions, pick the closest answer (8–10 min)

3. Lean tools — map your process and waste (3–5 min, optional)

4. Blueprint — score shown free, full PDF report for $5

10 assessment sections 13 Lean frameworks 365-day action plan PDF report

Score and preview free · Full PDF report for $5 · Your answers are stored only in your browser

Step 1

Company profile

This data tailors the questions and calculates your ROI. Estimates are fine — they don't need to be exact. For "average annual cost per employee", enter the fully-loaded cost (salary + taxes + benefits); if unsure, leave the default.

Main business challenges (select several)

Transformation goals (select several)

💡 How to answer: pick the answer closest to reality. If you're unsure, go with your first instinct. There are no wrong answers — the more honest, the more accurate your report. You can go back with "Back".

Step 2 — Lean tools

Map your process and waste

This data feeds directly into your report and sharpens the recommendations. Each tool has a drop-down explainer — click "How do I fill this in?" if it's your first time.

Why do this BEFORE deploying AI?

AI and automation speed up whatever you already have. If a process is chaotic, AI will speed up the chaos — just more expensively. So first we understand the process, find where time leaks, and only then decide what's worth automating.

The rule: simplify and standardize the process first (Lean), then automate or add AI. Automating a broken process just locks in the errors.

The three tools below give you that understanding in 10 minutes:

SIPOC/COPIS — a quick one-row picture of the whole process (who, what, for whom).
Waste map — exactly where time and money leak.
Process map (%VA) — which steps actually add value, and which you can cut.

The output points straight at the best places for AI: repetitive, standardized, low-value steps are the ideal automation candidates.

SIPOC / COPIS map

Describe your key process from the customer’s perspective. Fill from the right (Customer) to the left — the COPIS approach that starts from customer needs.

What is SIPOC/COPIS and how do I fill it in? (definition + example)

SIPOC stands for the five parts of any process: Suppliers, Inputs, Process, Outputs, Customers. It's a one-page "aerial photo" of a whole process — it shows where things start and end without getting lost in detail.

COPIS is the same diagram filled in backwards — starting from the Customer. You begin with "what does the customer actually want?" and work back to what must happen to deliver it. This keeps the process anchored to real value.

Why it matters for AI: before you automate anything, you need to know which process touches the customer and what its output is. SIPOC shows the process boundaries in 10 minutes — so you know what to automate and what to leave alone.

How to fill it in (COPIS order):

Customers (C) — who receives the result? (e.g. external client, another department)
Outputs (O) — what exactly do they get? (product, document, service)
Process (P) — 5–7 main steps for how the result is created (no fine detail)
Inputs (I) — what's needed to start? (materials, data, an order)
Suppliers (S) — who provides those inputs?

Example — order fulfillment in a shop S: customer, courier, warehouse · I: online order, stock levels, shipping data · P: receive order → pick → pack → ship → confirm · O: delivered parcel + invoice · C: end customer

8 Wastes map (DOWNTIME)

Mark where waste occurs in your processes and how severe it is. Flagged wastes drive the selection of Lean tools in the report.

What are the 8 wastes and how do I spot them? (definitions + examples)

Waste (Japanese "muda") is any activity that consumes time, people or money but adds no value the customer would pay for. Lean identifies 8 types — remember them with the acronym DOWNTIME:

Type	What it means	Example
D — Defects	Errors, rework, complaints	An invoice with a mistake that must be reissued
O — Overproduction	Making more/earlier than needed	Reports nobody reads
W — Waiting	Idle time, queues, waiting for approval	An order waits 2 days for a signature
N — Non-utilized talent	Wasted ideas and skills	An expert manually doing automatable work
T — Transport	Unnecessary moving of things/docs	A document circling 4 departments
I — Inventory	Excess stock, backlog, work-in-progress	200 cases "in progress" piling up
M — Motion	Unnecessary movement, tool switching	Jumping between 5 apps for one task
E — Excess processing	Doing more than the customer needs	Triple-checking a document that doesn't need it

Why it matters for AI: waste is a map of the best places to automate. Repetitive defects → AI validation. Waiting on approvals → automated workflow. Re-keying data → integration/AI. First you name the problem, then you pick the tool — not the other way around.

How to fill it in: for each type, write a specific example from your company (or leave it blank if it doesn't apply) and set the severity: Low / Medium / High. What you flag shapes the Lean tool recommendations in your report.

More: 8 wastes / Muda (Wikipedia).

Interactive process map

Build your process step by step. Mark each step as value-add, necessary, or waste. The map goes into the PDF report with a calculated value-add ratio (%VA).

How do I map a process and what is %VA? (instructions + example)

Process mapping means breaking a process into its steps and checking how long each takes. It's a simplified version of VSM (Value Stream Mapping), one of Lean's most important tools.

You classify each step into one of three categories:

Value-add (VA) — the customer would pay for this step; it moves the product/service toward what they want (e.g. production, advising, delivering the service).
Necessary (NNVA) — adds no value but is required for now (e.g. quality control, legal compliance, invoicing).
Waste — adds no value and can be cut (e.g. waiting, redundant approvals, re-keying data).

%VA = the share of value-adding time in the total process time. In most companies it's just 5–20% — the rest is waiting and waste. It's usually shocking the first time you see it.

Example — a leave request 1. Employee fills the form (5 min, VA) → 2. Form sits on the manager's desk (480 min, waste) → 3. Manager approves (2 min, necessary) → 4. HR re-types it into the system (10 min, waste).
%VA = 5 / 497 = ~1%. Here AI/automation (a digital approval workflow) cuts 490 minutes of waste.

Why it matters for AI: steps marked "waste" and "necessary" are the first automation candidates. "Value-add" steps usually stay with people. The map tells you exactly where AI gives the biggest return.

How to fill it in: add steps in order (name + time in minutes + type). 5–10 steps is plenty. The tool calculates %VA and total waste time for you.

More: Value Stream Mapping (Wikipedia).

Problem parking lot — 5W2H

Park problems and analyze each with 5W2H (What, Why, Where, When, Who, How, How much). Structured problems go into the report as an action register.

Transformation Score

Your company

Readiness profile

Transformation dimensions

Section heatmap

Score per assessment area

Priority matrix

Impact (top) × Effort (right) — top-left = do first

Effort →

Impact →

Industry benchmark

Your score vs. industry average

Your action plan — step by step

A personalized path with specific tools matched to your score. Start from the top — each step sets up the next.

Recommended Lean frameworks

Matched to your weakest areas and flagged waste.

Recommended AI projects

Sequence: quick wins → medium complexity → strategic initiatives.

Waste analysis

Based on your DOWNTIME map.

Implementation roadmap (365 days)

Five phases with owners, actions, and KPIs.

Financial model & ROI

Estimates based on your profile and audit score.

KPI dashboard

Metrics to track the transformation with target values.

Best-practice AI implementation patterns

Proven implementation blueprints — copy-paste into your plan. Each pattern is a ready recipe: problem → solution → tools → first step.

Top 5 AI prompts for simple tasks

Ready prompts matched to your industry. Copy, paste into ChatGPT / Claude / Copilot, and replace the bracketed parts [...].

Unlock the full PDF report (30+ pages) for $5 Unlock & download PDF